We’ve all attended meetings where a group of people sit around a table and simply read a play-by-play of what they’ve accomplished or hope to accomplish in a certain period of time.
This is not an effective meeting.
There are plenty of platforms that allow for project tracking. Project Management software is very reasonably priced. The benefit: anyone can see the status of the project at a time that’s convenient for them and add to the record.
Prefer a less-structured approach: Shared documents, web-based groups or even E-mailing a group of people is more effective than a play-by-play meeting.
What makes an effective meeting?
- When you need a group of people to actively discuss a concept.
- There’s a specific agenda, a clear set of outcomes, and a schedule distributed days in advance of the meeting to all participants.
- One person runs the meeting and ensures that everyone actively contributes during the meeting.
- One person is charged with recording meeting minutes and distributing them quickly to the team (24 hours later).
- The meeting starts and stops on schedule.